Monthly bookkeeping for general contractors, trades and specialty contractors: every cost tied to a job, subcontractors and 1099s tracked, progress billing and retainage recorded correctly, and financials your bank, bonding agent and tax return can rely on. Plans from $399 a month, scoped to your accounts and volume. Contractors in every state, handled online from Los Angeles.
Every material purchase, subcontractor invoice, labor hour and equipment charge is coded to the job and cost category it belongs to, so each project shows its own revenue, cost and margin — not one blended number for the company.
Monthly reports by job: billed to date, costs to date, gross profit and margin, and estimate versus actual where you give us the estimate. Problem jobs show up while there is still time to act.
Sub payments tracked by vendor and job through the year, W-9s on file, and Forms 1099-NEC ready in January — for 2026 payments the reporting threshold is $2,000 per contractor.
Customer deposits recorded as liabilities until earned, progress invoices matched to the contract schedule, and unearned amounts kept out of revenue so the profit and loss is not inflated by cash that is not yet yours.
Retainage withheld by customers and retainage you hold on subs tracked as receivables and payables, not lost in accounts receivable, so you know what is actually collectible and when.
Materials coded to jobs or inventory, equipment purchases capitalized and depreciated, and payroll reports reconciled so labor cost lands on the right job and the right quarter.
Every bank, credit card, loan and line-of-credit account reconciled to its statement every month.
Transactions categorized and assigned to jobs in QuickBooks Online, with questions batched and sent to you once a month rather than one at a time.
Profit and loss, balance sheet, and job profitability reports, delivered after each close.
Customer deposits, retainage, sales tax where it applies to your work, payroll liabilities and equipment loans carried as what they are.
Books handed to the tax team already reconciled, with 1099s issued and fixed assets scheduled, so the business return is prepared from the books rather than rebuilt from them. Business tax preparation →
Financials that answer the questions a bank or surety asks — current financials, job schedules, receivables — without a scramble.
Multiple jobs at once, progress billing, subcontractors on every project, deposits and change orders.
Electrical, plumbing, HVAC, roofing, painting, flooring, landscaping and similar businesses with a mix of service calls and larger jobs.
One to twenty people, a truck or several, and a need to know which jobs and which customers are worth repeating.
If the last year was never coded to jobs or never reconciled, catch-up bookkeeping comes first, then the monthly plan takes over.
We look at your accounts, volume, number of open jobs and how you estimate and bill, then confirm the plan and price before anything starts.
A chart of accounts and job structure built for construction: cost of revenue by category, jobs as customers or projects, retainage and deposit accounts, equipment and loans.
Bank and card feeds connected, statements and payroll reports flowing to a secure portal, and an agreed way to send us job assignments for costs we cannot infer.
Reconciled books and job reports each month, with a short list of questions where we need your input.
1099s, fixed assets and the handoff to the tax return, prepared by the same team.
Our bookkeeping plans are published on the pricing page: Essentials $399, Growth $549 and Scale $899 a month. Which one fits depends on the number of accounts, transaction volume and how much job-level reporting you need; job costing across several open projects usually sits in Growth or Scale.
More accounts and payment channels, high transaction volume, many concurrent jobs, payroll complexity, and reporting beyond the standard monthly package. We confirm the plan before work begins and tell you if it changes. For a full breakdown of the twelve factors and what other providers charge, see our guide to how much construction bookkeeping costs.
Months that were never reconciled or never coded to jobs are scoped as a one-time project before the monthly plan starts.
Schedule C from $750; partnership, S corporation and C corporation returns from $1,200 — prepared from books we already know.
Costs have to be tracked by job, revenue is often billed in stages before or after the work, customers hold retainage, and subcontractors create 1099 obligations. Ordinary bookkeeping gives you a company total; construction bookkeeping tells you which jobs made money.
Assigning every cost — materials, subs, labor, equipment — to the specific job it was incurred for, so each project shows its own profit and margin.
Small contractors commonly use the cash method for tax; larger or longer-contract businesses may use the completed-contract or percentage-of-completion method. Which applies depends on your revenue and contract length, and we work through it with you before setting up the books.
Yes. We keep contractor books in QuickBooks Online using its customer and project features for job costing, and can set up a clean file if you are starting from spreadsheets.
Yes. We scope a catch-up or cleanup project first, then move you onto a monthly plan once the books reconcile.
No. We are based in Los Angeles and work with contractors nationwide; statements, reports and questions all move through a secure portal, so location does not matter.
Tell us about your accounts, jobs and how you bill, and we’ll confirm the right plan and price.